Allday Consulting's Peachtree and QuickBooks Support Boards

Can anyone help me automate the following scenario.

I need to record revenue but with a discount. So say I have a client sign a 1 year contract for $12,000 with the first 6 months free.

I would need to record revenue in the following way:
Month 1-6

A/R 1,000
Sales 1,000

and Month 7-12 will look like:

Cash 2,000
A/R 1,000
Sales 1,000

Is there a way to automate this instead of manually recording it for each client?

P.S. this is the same principal applies for a setup fee a client pays you for setup, that needs to be amortized over the life of the contract

Thanks!

You basically have 2 options:

a> use Memorized Transactions. These do not require a Customer ID until you actually use/post them, but you must tell PT to repeat the transaction each month. These are not automatic, they just happen whenever you tell PT to enter them, but you only have to write out the transaction once. Look for "Memorize" in the Help File Index for more info.

b> use Recurring Transactions. These recur as often as you like (e.g.: set it to happen on the 1st of each month and choose "Recur 6 times"), but these DO require that you set the Customer ID in advance. The transactions are posted automatically, but you need to set up a new set of them for each Customer. Look for "Recur" in the Help File Index for more info.