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cross reference open bills with checks in the register

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cross reference open bills with checks in the register

Postby 1996mandy on Tue Oct 09, 2007 7:40 pm

QUICKBOOK2003
I have checks that were put through the register.
My bills were enter through enter bills.
What is the best way to mark the bills paid so that they cross reference to the checks in th register.
Thank you for you help.
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Postby erickei on Wed Oct 10, 2007 8:47 am

Am I correct in assuming that the bills were entered via Enter Bills and paid via Write Checks? (the terminology may have changed, I'm used to QB 2006 and later). If they were entered via Enter Bills, they need to be paid via Pay Bills in order to establish the proper links.

If they were not, you have two options:

a> Delete the Bills in question from those Vendors' records. This is less than ideal, but it's faster. This will result in your having no record in QB of the Bills' existence.

b> Use the Pay Bills screen to pay those bills, then delete the corresponding checks you originally wrote (the "Write Checks" checks) out of QB. Then, assign the original check numbers to the "new" checks you just wrote. Make sure they do NOT have "To Be Printed" checked/marked if they have already been printed. This method will take longer, but it is more in line with GAAP/accounting practices, and you will have a record of having received and paid those Bills in QB.
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